UNDP Operations Specialist-Global Fund (GF) || Apply Now |

Under the direct supervision of the Global Fund Project Manager the primary responsibility of the Operations Specialist is to support the Project Manager on all aspects of operations, including overseeing, guiding and supporting day-to-day operations,

Duties and Accountabilities of Global Fund

Ensures provision of strategic advice and support to the PMU to ensure compliance with Global Fund and UNDP rules, policies, procedures, and guidelines, focusing on achievement of the following results:

• Reviews and advises the Project Manager on compliance with UNDP rules, policies and procedures, corporate agreements with the Global Fund and Global Fund operational policies.
• Analyses need for and evaluates cost effectiveness of operational alternatives and recommends contracting modalities for administrative services and outsourcing interventions, monitors service delivery of outsourced areas.
• Ensures that all contracting processes, contract management and asset management are in accordance with corporate legal requirements, including infrastructure; and
• Sets and monitors targets for operational efficiency and ensures constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment.

Ensures effective and accurate financial resources and asset management and supervision of the programme financial resources management focusing on achievement of the following results:

• In coordination with the Finance Specialist oversees financial management and asset management systems and provides advice to ensure adequate capacity and competencies for integrated financial management.
• Monitors advances to SRs and ensures follow-up actions are taken by the financial team to liquidate them in a timely manner and by corporate deadlines.
• Continuous monitoring of dashboards, IFD and all other corporate oversight tools for timely identification of the remedial actions in relation to the GF programme.
• In coordination with Finance Specialist regular monitoring of the GF delivery and advise bank statements management on performance against targets.
• Ensures effective asset and inventory management for GF resources.
• Provides oversight on the cash position of the grant funds disbursed; and
• Proactively work with GF/HIST on financial management and asset management issues.

Ensures efficient procurement and logistical management focusing on achievement of the following results:

• Develops and regularly update a risk profile for procurement activities approved in the Grant Agreement, including a breakdown of activities in accordance with the selected procurement method, required clearances, timelines and milestones, procurement objectives and performance indicators.
• In coordination with the PSM Specialist ensures compliance with corporate rules and regulations and management of the PMU procurement strategies (including infrastructure), including sourcing strategy, supplier selection and performance evaluation, quality management and customer relationship.
• Supports the development and implementation of Key Performance Indicators to monitor the performance of suppliers (including construction contractors) and provide regular consolidated reports for efficient contract management.
• Provides support and guidance to technical team of Engineers and Architects on the development and implementation of strategies for complex health infrastructure works procurement.

Ensures effective risk management and assurance practices across the PMU operations focusing on achievement of the following results:

• Regularly review the PMU business processes and develop SOPs to address exceptions and document prevailing changes when required.
• Leads on performing risk assessments, develops and implements risk management matrix/plan with the PMU staff and implementing partners, Sub-recipients and ensures adequate oversight and support is provided, with timely incident reporting.
• In collaboration with the Project Manager, build a culture of Risk Management amongst PMU staff and partners.
• In collaboration with the CO project finance unit ensure that assurance and compliance processes in the PMU are aligned with the CO and observed.
• Provides quality assurance on donor and partner reports and correspondence; and
• Coordinates with PMU unit heads and leads on the updates on Risk log in relation to the GF programme.

Ensures knowledge management and sharing and support to capacity building and transition activities focusing on achievement of the following results:

• Ensures forward-looking information and communication management and focusing on achievement of the following results.
• Promotes different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management systems.
• Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP’s health and development work (e.g., conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global level and gathers lessons learnt to apply to the programmes; and
• Coordinates with the PMU unit heads on the engagement with national partners and oversees the development of capacity development and transition strategies to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources.

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Experience, Knowledge, and Skills: 

• Minimum of 7 years (with master’s degree) or 9 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services and/or managing operational systems and establishing relationships with international organizations and national governments.
• At least 4 years progressive relevant experience, in providing management advisory services and operational systems in developing countries is required.
• Experience in the development of standard operating procedures for the enhancement of operational systems is desirable.
• Experience/Strong knowledge of Global Fund’s rules, policies and procedures is an asset.
• Experience in the monitoring and evaluation of health programmes is an asset.
• Previous experience in management of procurement processes of complex programmes will be an asset.
• Demonstrated experience in the management of a multidisciplinary teams is an asset.
• Work experience in a complex operating environment is an advantage.
• Strong knowledge/experience of UN or UNDP’s rules, policies, and procedures is desirable.
• A good knowledge of accrual accounting, IPSAS or IFRS is highly desirable.
• Experience working with an ERP platform is desired.
• Demonstrated experience in building capacity of national entities in the context of health and development programmes will be an asset.

Language Requirements:

• Fluency in oral and written English is required.
• Knowledge of another UN language could be an asset.

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